Job Description – Virtual Admin Assistant
Virtual Admin Assistant
About STING:
Sting provides government accredited security and investigator training in BC, Alberta, Saskatchewan and Manitoba. We provide online, in a classroom, in different communities, mixed mode and virtually. Sting is RCMP accredited to do screening, criminal record checks and do fingerprinting (ink & roll, card scan, digital) for employment, immigration, pardons/waivers, and more. We are licensed to provide security, investigations, and security consulting in BC, AB, MB and SK.
We are Canadian owned and operated.
About the role:
The Virtual Administrative Assistant is a part-time position running between 0800-1300 Monday to Friday, plus additional hours as required.
The Virtual Administrative Assistant is responsible for providing administrative and clerical services in order to ensure effective and efficient Operations of Sting Investigations, Inc. and Sting Executive Group International, Inc.
The Virtual Administrative Assistant reports to the Operations Manager and the CEO.
Responsibilities:
Reception
• Answer general phone inquiries in a professional and courteous manner
• Direct phone inquiries to the appropriate staff member
• Reply to general information requests with the accurate information
• Greet visitors to the organization in a professional and friendly manner
• Process new students
Office Administration
• Use computer word processing, spreadsheet, and database software
• Prepare and send outgoing faxes, mail, email and packages
• Data entry and upkeep of the organization’s databases, ensuring a high level of accuracy
• Provide administrative support to management and other staff
• Post Job Descriptions online, update the posts when needed and follow up by gathering,
filtering and organizing responses for review by the Executive Team
• Other duties as required
Other responsibilities
• Social media posting – Facebook, Twitter (X), Instagram
• Take our accredited courses for licensing and provide any feedback; Basic Security Training and Private Investigator Training
• Assist with validating reporting (PI-U hours)
• Assist with the online training courses (uploading new courses, marking student
assignments, send SSIA Exam sheets to proctor for student provincial exams, manage, book
and schedule proctor exams for school administration)
• Processing licensing applications for security licenses
• Some travel may be an option (fingerprinting BST classroom students, PI-U assignments
and/or mystery shopping)
Location & commitments
• The Virtual Administrative Assistant will work from home office 40 hours/week, Monday
through Friday, 8AM to 4PM.
• All hours to be tracked in Spreadsheet (Google Sheets)
Candidate requirements
• Good grasp of English usage, spelling, grammar and punctuation
• Excellent computer skills
• Ability to work independently and collaboratively as a member of a team
• Ability to work in a fast paced, often stressful environment
• Strong telephone communication skills
• Ability to multitask and pay attention to detail
Sting Executive Group International is an equal opportunity employer.
Contact us to apply
Fill out the APPLY NOW webform, attach your resume and submit.
If there are any issues – please send Resume to info@segi.ca.
